The Date

Ms. Jane Doe
Director of Sales
Gorgeous Hot Springs Lodge
Beautiful, MT 59065

Dear Jane:

This letter is to confirm our conversation of last Wednesday, August 23rd, 2000. I am so pleased to be able to have Gorgeous Lodge catering the food at my wedding reception. My
culinary experiences at the Lodge (in addition to the mouth-watering descriptions on your catering menus) fill me with great anticipation for an exceptional meal.

As we discussed, the reception food theme is "enough hors d' oeuvres to make a meal." The headcount will fall between 35 and 40 people. The items and amounts I ordered are listed below.

Garnished Vegetable Crudite Platter (serves 25)
1 Platter_________________________________________38.00

Cold Poached Salmon Display (serves 35)
1 Display________________________________________70.00

Imported Cheese & Grape Display (serves 50) 
1 Display_______________________________________140.00

Assorted Finger Sandwiches 
20______________________________________________20.00

Smoked Duck w/ Peach Cashew Chutney 
40______________________________________________80.00

Maple Pecan Glazed Chicken 
40______________________________________________60.00

Smoked Turkey/Cranberry Walnut Cream Ch. 
40______________________________________________60.00

Peppered Buffalo Skewers 
40______________________________________________80.00

Baked Artichoke Spinach Parmesan (serves 25) 
1 Dip Display_____________________________________40.00

Total Price:____________________________________$588.00

**Question: Do your hors d' oeuvres prices include tax or will tax be added? 

My understanding in talking to you was the your catering service includes:
+ tablecloths
+ napkins
+ plates
+ silverware
+ glasses
+ chaffing dishes for the hot items (2)
+ set up
+ clean up

**Question: Do any of these involve an additional charge? If so, how much would it be?

Additionally, you suggested that a second table would be needed to display the buffet of   hors d' oeuvres, and we discussed getting about 10 extra chairs for guests to use during the reception (guests will stand during the actual ceremony). I'm wondering if it would also be possible to get two smaller tables, one for displaying the cake and one for gifts. Could we get tablecloths with these smaller tables as well?

If possible, I'd like to have the extra tables, tablecloths, and 10 chairs delivered during the afternoon of Friday, September 26th. We would then be able to utilize them during the rehearsal dinner as well as during the reception.

**Question: Is there a charge for the use of extra tables, tablecloths, or chairs? If so, how much would it be per day?

Our timetable would then include the following: 

Afternoon, Friday, September 22nd
Delivery of ten (10) chairs, one (1) large buffet table, and two (2) smaller tables with tablecloths to Mt. View

5:30 p.m., Saturday, September 23rd
Delivery and set up of buffet hors d' oeuvres at Mt. View prior to wedding ceremony at 6:00

Late night, Saturday, September 23rd
Clean up of buffet, tables, and chairs will take place when someone from Mt. View calls the Chico front desk to request it


We also discussed the rental of two (2) silver table-top candelabras for decoration of the buffet table. I'd like to have two candelabras per buffet table, however, so in light of the necessity for a second buffet table, let's increase the order to four candelabras. My understanding at this point is that the Chico Lodge obtains these items through Montana Party Time in Bozeman and passes the rental costs on to me.

**Question: How much will the rental of four (4) silver table-top candelabras cost?

Please feel free to contact me if you want to discuss any of the information I've outlined above and when you have the answers to my various questions. I've enjoyed working with you and your co-workers at the Gorgeous Lodge and look forward to meeting you in late September 

Sincerely,


Your Name Here